Your chiropractic practice should be able to identify and access the accounts that keep its website online: the domain registration, DNS, hosting, website administration, analytics, search tools, content, and connected forms. An invoice marked “website” does not prove that the practice can renew the domain, change a user, or move the site.

This is an operational continuity checklist, not a legal opinion about a contract or intellectual property. Review the signed agreement when legal ownership is disputed. For day-to-day resilience, verify access while the current provider relationship is working.

Start with the domain registrant and registrar

The domain is the address people use to reach the practice. Record the registrar, the registrant or account holder shown to the authorized user, the renewal setting, expiration date, recovery method, and who receives notices. Sign in through the registrar’s official site rather than relying on a forwarded screenshot.

ICANN explains that a registrant contracts with a registrar and manages domain settings through that registrar. Its registrant resource page links to an official lookup tool that can identify the registrar. Public lookup data may not display every contact detail, so the decisive test is whether the practice can access the registrar account and its records.

Do not wait for a launch deadline to test a transfer. ICANN’s transfer FAQ explains that transfers use an authorization code and that certain locks or recent registrant changes can delay the process.

Separate domain, DNS, hosting, and website access

These may be four different systems. The registrar records the domain registration. DNS records direct the domain to the website and may also support business email. Hosting serves the website. The content-management system lets authorized users change pages. A provider may manage all four, but the handoff record should still name each platform and role.

Use this verification line for each system:

  • Official platform name and login address.
  • Practice-controlled primary administrator, where available.
  • Current vendor users and their permission level.
  • Recovery email, multifactor method, and backup administrator.
  • Renewal owner, payment source, and next renewal date.
  • Export, backup, or transfer procedure.

Do not change DNS records simply to prove access. Viewing the current records and user list is enough for an audit. Coordinate any change because DNS can affect both the website and email.

Verify the practice’s Google properties

Check Search Console, Analytics, and the Business Profile separately. They use role-based access and should not require the practice and agency to share one password.

Google’s Search Console permissions guide distinguishes verified or delegated owners from full and restricted users. A practice should have durable ownership it can verify and should know which verification method keeps that access active.

For Business Profile, Google says each owner or manager should use an individual Google Account. Its owner and manager guide explains that owners can manage users while managers cannot. In Analytics, access can be granted by email at the account or property level. Give each provider the role it needs and keep an authorized practice administrator.

Inventory content, licenses, and connected tools

List page copy, photographs, video, logos, downloadable forms, fonts, plugins, themes, and custom code. For each asset, note where the original file lives and any known license or reuse limit. A practice may be able to export its articles but not a vendor’s theme or a stock image licensed only for the current project.

Include the systems that visitors touch: scheduler, forms, call tracking, chat, email delivery, and payment or intake links. Record the receiving destination and who can change it. Keep sensitive operational data in the appropriate controlled system rather than pasting it into a general website worksheet.

Run a handoff drill before you need one

Ask a practice administrator to complete four safe tasks: sign in to the registrar, locate the DNS provider, open the website user list, and view the Search Console owners. Then ask the current provider for a written explanation of what would transfer, what would be exported, what requires replacement, and what happens after cancellation.

Grade each item as verified, vendor-dependent, missing, or contract review required. Assign an owner and due date to missing items. Avoid changing the registrant, nameservers, primary owner, or live integrations during an inventory unless a planned transition requires it.

Keep the record current

Review the inventory after a staff change, provider change, redesign, or new marketing tool. Remove former users through each platform’s documented process, preserve a second authorized practice administrator where appropriate, and update recovery methods before an old email account is closed.

If you are preparing a transition, use our website-provider migration checklist. The AI Website Workbook can help organize your current site and replacement plan. For a managed rebuild, explore ChiroCandy’s chiropractic web design service and schedule a conversation with the access gaps you have already verified.